AI/ML – Chief of Staff, Information Intelligence

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  • United States, Santa Clara Valley, CA 95014 View on Map
  • Post Date : October 14, 2020
  • Apply Before : November 13, 2020
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Job Description


Posted: Oct 9, 2020
Weekly Hours: 40
Role Number:200196082
We are seeking a Chief of Staff for our Information Intelligence Team! Working with the senior leader, this position will play a meaningful role in the Information Intelligence leadership team, helping the team to execute on strategic priorities consistently and with high quality. The successful candidate will have a proactive approach with the ability to work independently and collaboratively on a wide range of projects. This role is designed to bring efficiency, process, and standardization to the organization. The ideal candidate would possess strong engineering project management acumen.
Key Qualifications
  • Strong interpersonal skills; ability to build effective relationships and work well with a wide variety of people across functions and levels (executive leadership, recruiting, administrative support, product management, engineering)
  • Proven ability to manage large, complex projects effectively in fast-paced work environment
  • Excellent organization skills and acute attention to detail
  • Highly effective written and verbal communication skills; ability to distill complex information to be easily digestible for a variety of audiences
  • Experience planning, managing, and executing large-scale events
  • Flexible and adaptable working style; can easily accommodate changes in priorities
  • Demonstrates an ability to anticipate leadership and organizational needs and changes and course accurate appropriately
  • Demonstrates a strong sense of professionalism; able to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion.
  • Ability to have productive critical discussions with senior leaders
  • Has a “can-do” attitude in all situations; no task is too big or too small to handle
  • Ability to act quickly and accurately on time-sensitive projects
  • Familiarity with how data science and data engineering is used in an organization is a strong plus.
Responsibilities include:
1. Organization-wide communication
– Develop and execute on a communication plan for the organization
– Create informative and concise emails, documents, and presentations for the Information Intelligence leadership team
– Directly responsible for overall planning and execution of All Hands meetings, including end-to-end logistics, working with the Information Intelligence leadership team to design agenda, collect and prepare content, support delivery, and solicit and organize employee feedback to share with leadership
– Build and maintain the organization’s Confluence site
– Produce newsletters, review Information Intelligence announcements and presentations, provide feedback to the teams before shared with the leadership team
2) Run recurring strategic and operational meetings, such as weekly staff, monthly all-managers to ensure shared context, awareness, alignment
– Assemble and make the agenda available before the meeting begins
– Collect and prepare content
– Capture notes and action items
– Ensure actions are tracked and executed
– Track progress on meeting hiring goals
– Coordinate off-site meetings
– Drive strategic processes: Ensure leadership team is setting effective goals (OKRs), communicating with clarity and transparency to the organization and taking effective action on team culture topics.
– Streamline logistics: Oversee and lead key logistical tasks like space planning, headcount planning and management, talent and compensation planning, budget, etc. Collect and consolidate inputs from organization leaders pertaining to these topic areas. Make recommendations from the organization level point of view.
– Improve culture: Help identify cultural areas for improvement and turn them into action. Could include but is not limited to team surveys, training, communication, transparency, etc.
– In partnership with the Information Intelligence organization’s Engineering leadership and Product management team, drive execution of quarterly planning for the Information Intelligence organization
– Project management – build and execute on plans to accomplish organizational priorities and projects for the Information Intelligence leadership team
– Utilize effective systems thinking to design efficient processes that elicit results from a busy team
Education & Experience
Bachelors or Masters preferred

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