Executive Assistant

Local Jobs Salesforce
  • United States, Indianapolis, IN View on Map
  • Post Date : October 19, 2020
  • Apply Before : November 18, 2020
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Job Description

To get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts.

Job Category

Executive Assistants Group

Job Details

Job Title:

Executive Assistant- Indianapolis or surrounding Easter Time Zone locations

Department Description:

Salesforce Executive Assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Role Description:

We are looking for another Executive Assistant to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to utilize a unique skill set based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture and we are eager to add another strong contributor to our growing Executive Assistant team.

Your impact:

Our Executive Assistants understand that the success of the executive is a reflection of his/her work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.

Core Responsibilities:

  • Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.
  • Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
  • Book appropriate domestic and international travel within Salesforce’s travel policy, taking into account travel Visas, costs and proper documentation.
  • Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations.
  • Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
  • Assist with PowerPoint presentations; Microsoft and Google applications when needed.
  • Other administrative and project duties as requested.

Minimum Requirements:

  • Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
  • Skillful execution of administrative activities, with high attention to detail, organization and process.
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work very collaboratively with others.
  • Strong relationship management skills, ability to build a personal network throughout the company.
  • Strong Excel, PowerPoint, mail and calendaring skills (Gmail and Google Calendar experience a plus).
  • Project Coordination experience needed at an intermediate complexity.
  • Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
  • Previous experience partnering with senior management in a fast paced, innovative environment.
  • Experience working with/in large administrative teams.
  • Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Google Calendar.
  • Internal Salesforce experience or experience with the Salesforce application a plus.
  • Project management experience of intermediate complexity.
  • BA/BS degree or equivalent combination of applicable education, training and experience will be considered.

Additional Desired Skills/Traits

  • Customer centric orientation.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure and consistently make deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Possess a natural ability and curiosity and to comprehend the global DNA of the company and its organizations.
  • Have the ability to handle confidential material with the utmost discretion.
  • Ensure communications are clear, thorough, and specific, with attention to follow-through.

*LI-Y

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Posting Statement

At Salesforce we believe that the business of business is to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects society through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more. Learn more about Equality at Salesforce and explore our benefits.

Salesforce.com and Salesforce.org are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Salesforce.com and Salesforce.org do not accept unsolicited headhunter and agency resumes. Salesforce.com and Salesforce.org will not pay any third-party agency or company that does not have a signed agreement with Salesfore.com or Salesforce.org.

Salesforce welcomes all.

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Executive Assistant

Local Jobs Amazon.com Services LLC
  • United States, Santa Monica, CA View on Map
  • Post Date : October 14, 2020
  • Apply Before : November 13, 2020
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Job Description

  • 5+ years of experience as an Executive Assistant
  • Experience with executive level calendar management
  • Experience with domestic and/or international travel coordination
  • Experience with Microsoft Office Products
  • Proficiency in Microsoft Office products
  • Experience with domestic and/or international travel coordination

Prime Video (PV) is a digital video streaming and download service that offers Amazon customers the ability to rent, purchase or subscribe to a huge catalog of videos. Movies range from new releases to classic favorites, and Prime Video offers major television shows, entire seasons, or even day after air TV. Prime Video is also Amazons video subscription offer and includes tens of thousands of movies and TV episodes selected from the full assortment available on the service.

This role requires attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant role will support the Vice President of Technology and the Director of Software Development in Prime Video and will work closely with other Executive Assistants throughout the organization. The ideal candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure and a good sense of humor.

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group.
Key Responsibilities Include:

  • Management of complex calendar and scheduling to support teams in multiple locations
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Act as a liaison for direct reports
  • Management of team space, including moves and reconfigurations
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Have fun at work and help others do the same

  • Experience providing executive support assistance at Senior management levels
  • Strong organizational, communication and interpersonal skills
  • Experience with executive level calendar management
  • Ability to prioritize and handle multiple assignments at any given time
  • High levels of integrity and discretion
  • Impeccable attention to detail
  • Highly motivated, organized individual who is able to work effectively with minimal supervision
  • Meets/exceeds Amazon’s leadership principles requirements for this role
  • Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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Executive Assistant

Remote Jobs Lily Shippen
  • United Kingdom, Home Based View on Map
  • Post Date : October 10, 2020
  • Apply Before : November 9, 2020
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Job Description

An exciting opportunity has arisen for an Executive Assistant to join a fast growing health brand on a permanent basis. This role will be a remote support role and will be suitable for candidates with between 5-8 years of PA experience supporting at C-suite level.

The role will involve providing support to senior management with regards to organisation, scheduling, correspondence, human resources, and meetings. In addition you will take responsibility and ownership of work flows and organisation, project management, deadline compliance, and important documents and files.

Duties include:

  • Diary management, successfully coordinating the C-level teams’ workload and managing priorities
  • Providing diverse secretarial and administrative support to the C-level team
  • Managing all correspondence and enquiries to the C-level team’s office
  • Writing and proofreading communications to from our C-level team
  • Managing the diaries and schedules of senior management as appropriate
  • Handling payroll, HR, and recruitment duties, including on-boarding new staff members and training new employees where necessary
  • Developing sales strategies that match customer demand and feedback
  • Preparing and delivering monthly reports
  • Booking business travel arrangements, including flights, transportation, and accommodation for senior management and other staff members
  • Working at Board level with key stakeholders and dealing with sensitive and confidential information
  • Organising and scheduling senior level meetings
  • Communicating with Board Members, scheduling Board Meetings, and arranging meeting agendas
  • Organising media appearances and events
  • Solving simple IT problems
  • Maintaining electronic filing system, ensuring processes and software are up to date and in working order
  • Managing projects and following up with team members
  • Maintaining a strong working relationship with other relevant areas, including IT, sales, and PR
  • Liaising with other staff members on behalf of senior management

Person Specification:

  • Between 5 and 8 years’ experience as a PA supporting at Senior stakeholder level
  • A strong strategic thinker with a keen eye for detail and the ability to identify areas for support.
  • Computer literate with experience of using MS Office Suite
  • A fast learner who is innovative and has the ability to think outside of the box
  • Strategical sense and a cool head in pressurised situations
  • Meticulous and reliable
  • Highly organised, with great attention to detail and excellent minute-taking and report- writing skills
  • A self-starter who is well-organised, able to manage your own diary, and has excellent interpersonal skills.
  • Personable
  • Takes pride in their work
  • Sociable and able to build up strong relationships
  • Team player who is happy to get stuck in to a challenge
  • Flexible for remote and in office work/meetings
  • Flexible with regards to out of hours support when necessary
  • Someone whose mindset matches the brand’s – a competitive challenger

This is a brilliant opportunity to join a growing company with a fantastic culture. Suitable candidates will be ambitious and want to grow in their role and help to push the business forward.

Salary DOE


Lily Shippen is a specialist Recruitment Agency that focuses on placing the best administrative, secretarial, PA, EA,
reception and office support professionals into a range of sectors in Manchester, Leeds and London, on a temporary, permanent and fixed term contract basis.


Unfortunately, due to the current job market and pandemic, we are working as a reduced team and are unable to go back to each unsuccessful application until further notice. If you have not heard from us within 2 weeks of sending through your application, unfortunately, you have been unsuccessful. We would however encourage you to keep a lookout on our website for future roles. If your application has been successful, you will hear from us in due course. Thank you for your understanding.

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Executive Assistant

Local Jobs ZVRS
  • United States, Austin, TX View on Map
  • Post Date : October 1, 2020
  • Apply Before : October 31, 2020
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Job Description

Executive Assistant


Purple Communications
is one of the nation’s most extensive communication services for the deaf and hard of hearing communities. As a leading provider of onsite interpreting services, video relay and video remote interpreting, the Company delivers a wide array of options designed to meet the unique communication needs of its customers. Please view our website: www.purplevrs.com


Purple Communications’
vision is to provide high-quality services with innovative products that break down communication barriers for its customers. We strive to change the game because we believe communication access is a right worthy of utmost respect and because every conversation matters.

We are experiencing tremendous growth and are looking to add strong expertise to our world-class teams!


Role Summary:

The Executive Assistant will oversee all administrative operations for the Chief Executive Officer and other C-Level Leaders. This role requires expert level in professionalism. Your expertise, unparalleled discretion, professional agility, and excellent attention to detail will be essential to collaborating and driving specific projects and deliverables.

Responsibilities:

  • Preparing, disclosing, and handling confidential and sensitive information
  • Organizing and managing complex (global) calendar schedules for multiple executives, maintaining executives’ agendas and planning meetings, conferences, etc.
  • Coordinating activities to ensure goals are met
  • Preparing reports, PowerPoint slides and communications as needed
  • Prepare and process expense reports
  • Plan and coordinate executive team meetings
  • Facilitate the plan of conferences, team meetings and all related logistics
  • Facilitate detailed and complex travel plans and be agile in making changes quickly and efficiently as needs arise
  • Attend executive team meetings as requested
  • Manage and prepare meeting materials, spreadsheets and correspondence on behalf of leaders


Qualifications:

  • Associate degree, or equivalent amount of related work experience.
  • 8+ years of experience supporting C-Level executives
  • Very strong communication skills
  • Solutions focused
  • Proven ability to handle highly sensitive and confidential information at all times
  • Ability to make sound judgements


Experience with the following is a plus:

  • Willingness to learn ASL and the Deaf community

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Executive Assistant

Local Jobs Purple Communications, Inc.
  • United States, Austin, TX View on Map
  • Post Date : October 1, 2020
  • Apply Before : October 31, 2020
  • Share:

Job Description

Executive Assistant


Purple Communications
is one of the nation’s most extensive communication services for the deaf and hard of hearing communities. As a leading provider of onsite interpreting services, video relay and video remote interpreting, the Company delivers a wide array of options designed to meet the unique communication needs of its customers. Please view our website: www.purplevrs.com


Purple Communications’
vision is to provide high-quality services with innovative products that break down communication barriers for its customers. We strive to change the game because we believe communication access is a right worthy of utmost respect and because every conversation matters.

We are experiencing tremendous growth and are looking to add strong expertise to our world-class teams!


Role Summary:

The Executive Assistant will oversee all administrative operations for the Chief Executive Officer and other C-Level Leaders. This role requires expert level in professionalism. Your expertise, unparalleled discretion, professional agility, and excellent attention to detail will be essential to collaborating and driving specific projects and deliverables.

Responsibilities:

  • Preparing, disclosing, and handling confidential and sensitive information
  • Organizing and managing complex (global) calendar schedules for multiple executives, maintaining executives’ agendas and planning meetings, conferences, etc.
  • Coordinating activities to ensure goals are met
  • Preparing reports, PowerPoint slides and communications as needed
  • Prepare and process expense reports
  • Plan and coordinate executive team meetings
  • Facilitate the plan of conferences, team meetings and all related logistics
  • Facilitate detailed and complex travel plans and be agile in making changes quickly and efficiently as needs arise
  • Attend executive team meetings as requested
  • Manage and prepare meeting materials, spreadsheets and correspondence on behalf of leaders


Qualifications:

  • Associate degree, or equivalent amount of related work experience.
  • 8+ years of experience supporting C-Level executives
  • Very strong communication skills
  • Solutions focused
  • Proven ability to handle highly sensitive and confidential information at all times
  • Ability to make sound judgements


Experience with the following is a plus:

  • Willingness to learn ASL and the Deaf community
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Executive Assistant

Local Jobs Hach
  • United States, Loveland, CO 80538 View on Map
  • Post Date : September 24, 2020
  • Apply Before : October 24, 2020
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Job Description

Wondering what’s within Danaher? Take a closer look.

At first glance, you’ll see Danaher’s scale. Our 67,000 associates work across the globe at more than 20 unique operating companies within four platforms—life sciences, diagnostics, water quality, and product identification. Look again and you’ll see the opportunity to build a meaningful career, be creative, and take risks with the support you need to be successful. You’ll find associates who are as certain about their impact as they are about where they’re headed next. You’ll find the Danaher Business System , which makes everything possible. You’ll also see a company that investors trust—our culture of continuous improvement has helped us outperform the S&P 500 by more than 5,000% over the past 25 years.

And no matter where you look at Danaher, at the heart of what we do, you’ll witness our shared purpose—helping realize life’s potential—in action. Whether we’re enabling our customers to provide clean water, supporting a life-saving vaccine development, advancing a new instrument for cancer diagnosis, or ensuring product safety, our work helps improve millions of lives.

We hope you’ll see yourself here, too. What you find at Danaher—and within yourself— might just change the world.

The Executive Assistant is responsible to provide administrative support to Hach’s Service Organization inclusive of the Vice President, Global Service. The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, and the initiative to work in a dynamic, fast-paced global environment. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks in a discreet and confidential manner. This opportunity is in our Loveland, CO corporate office.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Leads through DBS

Strong communication skills and ability to work effectively with all levels of management and other colleagues

Participate and lead projects to further effectiveness of the Services team such as service intranet management, recognition program or skip level meeting facilitation Builds People, Teams and Organizations

Schedule and coordinate internal and external meetings in collaboration with other executive administrators

Coordinate regular team events and activities to aid in building team camaraderie and morale

Liaise with internal staff at all levels

Schedule, coordinate, and facilitate quarterly 250+ attendee meetings flawlessly to ensure effectiveness of communication

Answer and handle incoming calls and requests

High integrity and ability to handle confidential information with high degree of discretion and sensitivity

High attention to detail while working under pressure Charts the Course

Handle executive calendars

Coordinate and book domestic and international travel

Process expense reports

Prepare and edit correspondence, communications, presentations and other documents

Assist with special projects such as the bi-annual executive leadership conference and annual global summits Key Behaviors for Success

Education and/or Experience

8+ years of experience as an Executive Assistant in a fast-paced demanding environment, supporting multiple executives

Experience with Microsoft Office Product Suite, including Word, PowerPoint, Excel, Outlook, SharePoint

Experience managing calendars, coordinating internal & external meetings, working with external vendors, booking domestic and international travel, and general administrative functions; phone screening, catering, assisting guests, creating/executing purchase requisitions for the executive.

Experience working with a Fortune 500 company with diverse customer groups and job functions is preferred.

Bachelor’s Degree preferred.

At Danaher, we’re driven by a sense of wonder for what we can create—and what we can become. Here, you’ll accelerate your career while driving innovation that improves lives. You’ll work hard and take risks, with guidance from committed leaders, powerful DBS tools, and the support of a global organization.

If you’d like to learn more, read stories from our associates on our Careers Blog or reach out to one of our recruiters.

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