Office Manager and Administrative Assistant III

Local Jobs Strategic Management Solutions, LLC
  • United States, Oak Ridge, TN View on Map
  • Post Date : October 30, 2020
  • Apply Before : November 29, 2020
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Job Description

SMSI provides expert management consulting, program and project management, and technical consulting services to government and private sector clients. A small business founded in 2008, SMSI has built an outstanding reputation for client-focused performance and for delivering results that enable clients to meet commitments and milestones.


EOE/AA – M/F/Vet/Disability/Drug-Free Workplace

SMSI, LLC is seeking an Office Manager and Administrative Assistant III to manage our Oak Ridge office and support SMSI executives.

Responsibilities:
Manage all aspects of operating the Oak Ridge Office location
o Coordinate payment of lease and all utilities
o Ensure adequate IT services and equipment are available
o Maintain a high level of professional presence for the office
o Point-of-Contact for all matters relating to the office
o Manage office access
Provide administrative support
o Edits and prepares executive level correspondence
o Create Excel reports, letters, and PowerPoint presentations
o Provide administrative/receptionist relief
o Provide administrative support for projects and staff meetings
o Research governmental policies and procedures
Support SMSI functional directors
o Engage in business development activities consistent with Oak Ridge location
o Assist Director of Contract Services with contract modification, preparation, and management
o Support CIO with providing IT assistance to SMSI leadership

o Assist SMSI functional directors with updates to operations and safety management plans and prepare reference guides
o Engage with SMSI Business Manager to provide support and back-up

Competencies and Minimum Qualifications:
Must possess five years of general business experience
Prior business experience managing an office or corporate location
Excellent communication skills, Microsoft Office proficiency
Must be able to prepare, proofread and format complex reports, presentations, and contract/task order documents using standard software
Provide document management and control services for project level systems
Must be able to complete documents, including reproduction, collation and delivery and be able to effectively handle a variety of competing job tasks and use good judgment in handling information
Maintain confidentiality as required


Supervisor Responsibility:

None


W
ork Environment:
This job operates in a combination of remote working and professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Physical Demands:

Communication and active listening skills are a critical element of this position. The employee frequently is required to stand; walk; lift objects, and reach with hands and arms


Travel:

Some travel may be required for this position


Security Clearance:

None required


O
ther Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.


Benefits:

Excellent Salary
401(k)
Generous Paid Time Off
Medical Coverage
Dental Coverage
Vision Coverage
Life Insurance
Disability Insurance
Other Benefits

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